October 3, 2018

10.3.18_EGG_Meeting_Minutes      

Attendance:

Erika LaPlante, Christopher Warneke, Kay Holekamp, Barbara Bloemers, Taylor Rupp, Lauren Koenig, Ani Hristova, Julie Jarvey, Darren Incorvaia, Courtney Larson, Olivia Utley, Mauricio Losilla, Dan Turner, Alex Wright.

***Officer Photo: Next meeting!

EEBB Potluck:

  • Dan Turner: How to assemble and get keg. Make sure accounting for general taste of group at large.
  • Make sure there are enough people for setup and takedown, especially for rain tarp.
  • Event is actually at 6pm. Setup is at 5pm.

General:

  • Recruitment Liaison nominations: Kevin McCormick and Julie Jarvey volunteered to hold this position jointly.
    • Time commitment: isn’t too much. But definitely could use two people b/c this job is for the Wine and Cheese event in early February.
    • This event has been moved to the first weekend of February (Feb. 1st)
      • Email will be sent out to notify general EEBB public.
    • Vote in Kevin and Julie. Vote passed.
  • General Position Updates:
    • Social Chairs: propose another fall event? Corn maze?
    • Host October Happy Hours
      • Get Fisheries and Wildlife to host (~20 people usually attend when they host)
      • Helps when bigger lab hosts b/c more people show up
      • November Weber/Wetzel hosting
    • Academic programming committee:
      • Goal is to have these people join other committees to serve on:
        • Evolution AD HOC committee
        • EEBB director position search
    • Secretary:
      • EGG Website:
        • Link twitter to facebook. Currently there is no new information on Facebook.
        • Homepage:
          • Make officer picture larger
          • Include brief blurb about EGG and who we are/what we do and our meeting time.
          • Currently the homepage looks like an accident and underdeveloped.
        • Meeting Minutes:
          • Include short blurb about what the page is and why we have it.
        • Events:
          • Include large scale (or even fine scale) events for the year.
          • Page doesn’t even include Happy Hours, only Biology on Tap.
          • Include pictures from these events.
          • Include Research Symposium with pictures and speaker list.
        • Social Media Links:
          • Twitter is the only platform that seems to be getting used and posted on.
          • Linkedin link doesn’t take you to the EEBB page, it just takes you to the general website.
          • Facebook doesn’t post anything.
            • Can we add social events and pictures to this page?
    • Mauricio general suggestion:
      • Excel sheet that documents every event that has ever been done by EGG.
      • (Originally created to prove that we are a real group that is active and justifiable to anyone who needs us to prove we are accredited). Used for getting funding from COGGS.
      • Getting access to this on the google drive may be helpful for the future people who hold positions to be aware of and use going forward.
      • May be worth keeping it updated (by who: whoever is organizing these events needs to input the 2 columns of data).
    • Social media updates: email or DM social media people
    • Make sure everyone has access to the EEBB Grad Group google drive

Alex (talking about his fellowship to evaluate grad group success):

  • Goal of organization: Optimize graduate student success.
  • Many surveys that come out to define what the college level is going to do to improve success of grad students.
  • Decided to meet with GSOs to really get at this, b/c they are a diverse community with very different needs (like lab based vs cohort based grad group experience).
  • How should we define grad group success/Benchmark of success:
    • HR needed to have an impact on the world
    • Getting a job post grad school (difficult to measure though)
    • Completion rates/Time to degree
    • Financial stability/Good health care
    •  
  • How to implement at college level grad group success:
    • Financial stability/Good health care
    • Establish a way to give feedback on advisors (maybe using the annual report each department requires)
      • Caveat: It is unidirectional.
    • Implement protocol and make it well know about how to avoid retaliation from advisors if something goes wrong.
      • Addressing the feeling of entrapment in a lab and how to deal with this.
      • Who are we supposed to go to like the Ombudsperson who is supposed to give you resources and remains completely anonymous.
  • What are the barriers:
    • Giving TA feedback and how to implement change in how we get assigned to classes.
    • Anxiety and Depression
      • Easy to slip through cracks when we have a lot of autonomy
      • Employee Assistance Program (EAP) you get 6 appointments
        • But only available to University employees (RA or GA positions)
        • Options for students are more limited (2 appointments and then medication prescription is what is frequently offered)
      • Advisors do not know how to address this and give students the correct support. This also breeds a lot of opportunities for power abuse.
      • Could provide opportunities for training advisors about how to recognize symptoms and give healthy options for getting help and support.
    • Resources to help academic orphans that occur as a result of the retention rate/turnover rate of faculty.
      • Grad students are left high and dry and without support in any regard or any direction on how to maintain the rest of their grad experience.
        • Can we create a guidebook that can help assist in this problem?
    • Getting advisors/people in higher up positions to stop passing us off onto other people without ever really helping us solve a problem. Or washing their hands of a situation if they don’t know how to help us.
      • Overall lack of responsibility and lack of procedures.
    • Example:
      • Implement peer mentor guide
        • Not having a strong social support system

How do we be effective about implementing and distributing the resources that we have?